Sending a thank you email after a candidate completes an assessment is a small gesture that leaves a lasting impact. It not only shows appreciation but also enhances the candidate experience.
In this post, we provide various thank you email templates tailored for different scenarios. These templates help recruiters maintain a professional tone while keeping candidates informed about the next steps.
Table of contents
Crafting a Professional and Appreciative Thank You Email
General Thank You Email Template
Thank You Email with Next Steps
Thank You Email with Feedback
Personalized Thank You Email Template
Thank You Email for High-Scoring Candidates
Thank You Email for Rejected Candidates
Download Thank You Email Template After Candidate Completes Assessments in multiple formats
Wrapping Up
Crafting a Professional and Appreciative Thank You Email
Sending a thank you email after a candidate completes an assessment is a crucial step in the recruitment process. It shows appreciation for the candidate's time and effort, while maintaining a positive impression of your company.
Start with a clear and concise subject line. Something like 'Thank You for Completing Our Assessment' or 'Assessment Completion Confirmation' works well.
Begin the email with a warm greeting and express gratitude. 'Dear [Candidate Name], Thank you for taking the time to complete our assessment.'
Provide brief information about next steps. 'We are currently reviewing all submissions and will be in touch with updates on your application status within [timeframe].'
End the email on a positive note. 'We appreciate your interest in [Company Name] and look forward to potentially working with you.'
Close with a professional sign-off. 'Best regards, [Your Name], [Your Title], [Company Name]'
General Thank You Email Template
This template is perfect for expressing gratitude to candidates after they complete an assessment. A simple thank you can enhance the candidate experience and make them feel valued.
Subject: Thank You for Completing the Assessment
Hi [Candidate's Name],
Thank you for taking the time to complete the assessment. We appreciate your effort and dedication.
- Your results are being reviewed, and we will get back to you soon with the next steps.
- If you have any questions in the meantime, feel free to reach out.
We value your interest in joining our team and look forward to the possibility of working together.
Best regards,
[Your Name] [Your Position] [Company Name] [Contact Information]
Thank You Email with Next Steps
Use this template to not only thank the candidate but also inform them about the next steps in the hiring process. This keeps candidates engaged and informed, which is crucial in candidate nurturing.
Subject: Thank You for Completing the Assessment!
Hi [Candidate's Name],
Thank you for taking the time to complete the assessment. We appreciate your effort and interest in the [Job Title] position at [Company Name].
Here's what happens next:
- Review Process: Our team will review your assessment within the next [timeframe].
- Feedback: We will get back to you with feedback and the next steps by [date].
- Interview: If your assessment meets our criteria, we will invite you for an interview.
We are excited to learn more about you and your skills. If you have any questions in the meantime, feel free to reach out.
Thank you once again for your interest in joining our team.
Best regards,
[Your Name] [Your Position] [Company Name] [Contact Information]
Thank You Email with Feedback
Providing feedback is a great way to help candidates improve, even if they didn't pass the assessment. This template includes a thank you note along with constructive feedback.
Subject: Thank you for completing the assessment - [Company Name]
Hi [Candidate Name],
Thank you for taking the time to complete the [Assessment Name] assessment for the [Job Title] position at [Company Name]. We appreciate you investing your time and effort in this process.
We've carefully reviewed your results. While your application is not moving forward at this time, we wanted to provide you with some feedback that you might find helpful in your future endeavors.
Here's a brief overview:
- [Skill/Area 1]: [Specific feedback point with example, e.g., Your understanding of data structures was strong, particularly in the area of linked lists. However, your solutions could benefit from improved time complexity analysis.]
- [Skill/Area 2]: [Specific feedback point with example, e.g., Your coding style was clean and readable. Consider adding more comments to explain complex logic.]
- [Skill/Area 3]: [Specific feedback point with example, e.g., You demonstrated a good grasp of the fundamental concepts. Exploring advanced topics in [relevant area] could be beneficial.]
We understand that receiving feedback can be a mixed bag, but our intention is purely to help you grow and develop your skills. We encourage you to continue learning and refining your abilities.
We wish you the best of luck in your job search.
Sincerely,
The [Company Name] Team
Personalized Thank You Email Template
A personalized thank you email can make a candidate feel special and appreciated. Use this template to add a personal touch to your communication.
Subject: Thank You for Completing the Assessment
Hi [Candidate's Name],
Thank you for taking the time to complete the assessment. We appreciate your effort and dedication in showcasing your skills.
- Your results are being reviewed, and we will get back to you soon.
- If you have any questions in the meantime, feel free to reach out.
We enjoyed learning more about you through your responses and are excited about the possibility of working together.
Best regards,
[Your Name] [Your Position] [Company Name] [Contact Information]
Thank You Email for High-Scoring Candidates
This template is designed for candidates who performed exceptionally well in the assessment. Acknowledging their efforts can boost their confidence and strengthen your employer branding.
Subject: Congratulations and Thank You!
Hi [Candidate's Name],
We hope this message finds you well. We wanted to extend our heartfelt congratulations on your outstanding performance in the recent assessment. Your results were truly impressive!
We're thrilled to see such talent and dedication, and we appreciate the effort you put into the process. It’s candidates like you who make our work both exciting and rewarding.
We will be in touch soon to discuss the next steps. In the meantime, if you have any questions or need further information, please don't hesitate to reach out.
Thank you once again for your hard work and enthusiasm.
Best regards,
[Your Name]
[Your Position]
[Company Name]
[Contact Information]
Thank You Email for Rejected Candidates
Even if a candidate is not moving forward, a thank you email can leave a positive impression. Use this template to maintain a good relationship for future opportunities.
Subject: Thank You for Your Time
Hi [Candidate's Name],
Thank you for taking the time to complete the assessment as part of our recruitment process. We appreciate the effort you put into it and the interest you have shown in joining our team.
After careful consideration, we have decided to move forward with other candidates for this role. This decision was not an easy one, as we received many impressive applications.
We will keep your resume on file and reach out if any future opportunities match your skills and experience. Please feel free to apply to other roles that you find interesting.
Thank you once again for your time and effort. We wish you all the best in your job search and future career endeavors.
Warm regards,
[Your Name] [Your Position] [Company Name] [Contact Information]
Download Thank You Email Template After Candidate Completes Assessments in multiple formats
Wrapping Up
Sending a thank you email after a candidate completes an assessment is more than just good manners; it's a chance to enhance your candidate experience. It shows you value their time and effort.
Use these templates as a starting point and customize them to reflect your company's voice. Remember, a little appreciation can go a long way in building a positive employer brand and attracting top talent.
Thank You Email Template After Candidate Completes Assessment FAQs
Why does every rejection email look the same?
Many rejection emails follow a template to ensure consistency and professionalism. However, personalizing them can make candidates feel more valued.
Should you use AI to write your rejection emails?
AI can help draft emails quickly but should be used with caution. Personal touches and empathy are crucial in rejection communications.
What should be included in a thank you email after an assessment?
A thank you email should express gratitude, provide feedback or next steps, and maintain a professional tone to enhance the candidate's experience.
How can thank you emails improve the recruitment process?
Thank you emails can improve the recruitment process by fostering positive relationships, enhancing the company's image, and providing clarity on next steps.
Is it necessary to send a thank you email to every candidate?
While not mandatory, sending a thank you email to every candidate is a good practice. It shows professionalism and respect for the time candidates invested.
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