Gathering interview panel feedback is crucial for making informed hiring decisions. This post provides five email templates to help recruiters efficiently collect feedback from interviewers.
These templates cover various scenarios, from initial requests to reminders and specific skill assessments. We'll also discuss best practices and common pitfalls to avoid when requesting feedback.
Table of contents
Crafting a Respectful Feedback Request
Initial Feedback Request Email
Reminder Email for Pending Feedback
Feedback Request for Specific Skills
Feedback Request After a Skills Assessment
Anonymous Feedback Request Email
Thank You Email to Panel with Consolidated Feedback
Pitfalls to Avoid in Interview Panel Feedback Requests
Download Interview Panel Feedback Request Email Templates in multiple formats
Wrapping Up
Crafting a Respectful Feedback Request
Getting feedback from your interview panel is super helpful. It's like having a cheat sheet to make your hiring process even better, and helps you make the right hiring decision.
Start by thanking the panel for their time and effort. A little appreciation goes a long way and sets a positive tone for your request; it shows you value their input.
Be clear about what kind of feedback you're looking for. Do you need insights on a candidate's technical skills or their culture fit?
Set a deadline for the feedback, but be reasonable. Give them enough time to provide thoughtful responses without feeling rushed, ensuring you get the best insights.
Let the panel know how their feedback will be used. Explain that it will help improve the process and make better hiring decisions, showing the importance of their contribution.
Initial Feedback Request Email
Use this template to request feedback from the interview panel immediately after the interview process concludes. This ensures that the feedback is fresh and reflects their immediate impressions of the candidate, aiding in a more accurate assessment.
Subject: Feedback Request: [Candidate Name] - [Job Title] Interview
Hi [Panel Member Name],
Hope you're having a great day!
Now that [Candidate Name]'s interview for the [Job Title] role has wrapped up, I'd really appreciate it if you could share your feedback. Your insights are super important as we move forward in the hiring process.
Please submit your feedback by [Date/Time] so we can keep things moving smoothly.
To help guide your feedback, consider these points:
- Candidate's strengths
- Areas for improvement
- Overall fit for the role and team
- Any concerns or red flags
You can share your feedback directly in [ATS/Feedback Form Link] or reply to this email.
If you have any questions, please don't hesitate to ask.
Thanks so much!
Best, [Your Name] [Your Title] Adaface
Reminder Email for Pending Feedback
Send this template as a follow-up to panelists who haven't yet submitted their feedback. This gentle reminder helps to keep the process moving and ensures that all perspectives are considered before making a hiring decision, and before you send out your job rejection email templates.
Subject: Friendly Reminder: Feedback Needed for [Candidate Name] - [Job Title]
Hi [Panelist Name],
Hope you're having a great week!
Just a friendly nudge regarding the feedback for [Candidate Name], who interviewed for the [Job Title] position on [Date of Interview]. Your input is really valuable as we move forward in the hiring process.
To recap, you can submit your feedback here: [Link to Feedback Form/System]
The deadline for submitting feedback is [Date].
If you've already submitted your feedback, please disregard this email. If you have any questions or need any assistance, please don't hesitate to reach out.
Thanks so much for your time and contribution!
Best regards,
[Your Name] [Your Title] Adaface
Feedback Request for Specific Skills
This template is useful when you need the panel to focus on specific skills or competencies that are important for the role. By guiding the feedback, you can gain insights into areas highlighted in the job description and gain insights into areas like importance of attention to detail.
Subject: Request for Feedback on Specific Skills
Hi [Interviewer's Name],
I hope this message finds you well. We recently had [Candidate's Name] interview for the [Job Title] position, and your insights would be invaluable to us.
To help us make an informed decision, could you please provide feedback focusing on the following skills and competencies that are important for this role:
- [Skill/Competency 1]
- [Skill/Competency 2]
- [Skill/Competency 3]
Additionally, we would appreciate any observations you might have regarding the candidate's attention to detail and how they interacted during the interview.
Your feedback is important to us and will greatly assist in our selection process. Please feel free to share any additional thoughts you might have.
Thank you for your time and support.
Best regards,
[Your Name] [Your Position] [Your Company]
Feedback Request After a Skills Assessment
Use this template to gather feedback after candidates have completed a skills assessment, such as those offered by Adaface. This helps correlate assessment results with interview performance, providing a more data-driven evaluation.
Subject: Feedback Request: [Candidate Name] - Skills Assessment & Interview
Hi [Interviewer Name],
Hope you're having a great week!
We're looking to gather your feedback on [Candidate Name] following their recent interview. As you know, they also completed a skills assessment via Adaface.
Your insights are valuable in helping us understand how the assessment results align with their interview performance. This will help us make better, data-backed hiring decisions.
Could you please share your thoughts on the following?
- Overall impression of the candidate
- Strengths and weaknesses observed during the interview
- How well did their skills align with the role requirements?
- Any specific examples or observations that stood out
- Would you recommend moving forward with this candidate? (Yes/No/Maybe)
Please reply to this email with your feedback by [Date].
Thanks so much for your time and contribution!
Best regards,
[Your Name] [Your Title] Adaface
Anonymous Feedback Request Email
This template encourages honest and unbiased feedback by assuring panelists that their responses will be kept anonymous. Anonymity can help overcome interviewer bias and promote a more candid assessment.
Subject: Request for Anonymous Feedback on Recent Interview Panel
Dear [Panelist's Name],
Thank you for participating in the recent interview panel. Your insights and expertise are greatly appreciated. To help us improve our interview process, we would like to gather your feedback.
Please take a moment to complete our anonymous feedback form. Your responses will be kept confidential and will only be used to enhance our interview practices.
- [Link to Feedback Form]
Your honest feedback is valuable to us, and we appreciate your time and effort in helping us improve.
Thank you again for your contribution.
Best regards,
[Your Name]
[Your Position]
[Company Name]
[Contact Information]
Thank You Email to Panel with Consolidated Feedback
After receiving all feedback, send this template to thank the panel for their time and effort. Sharing a summary of the consolidated feedback can also help them understand the impact of their contributions on the hiring decision.
Subject: Thank You - Interview Feedback for [Candidate Name] - [Job Title]
Hi [Panel Member Name],
Thank you so much for your time and thoughtful feedback on [Candidate Name] for the [Job Title] role. We really appreciate your contribution to the hiring process.
To keep you in the loop, here's a brief summary of the consolidated feedback:
- Strengths: [List 2-3 key strengths identified by the panel]
- Areas for Development: [List 1-2 areas where the candidate could improve, based on the feedback]
- Overall Recommendation: [State the overall recommendation that emerged from the feedback (e.g., Proceed to next round, Not a fit at this time)]
Your insights were invaluable in helping us make an informed decision. We'll be moving forward with [State next steps, e.g., another candidate, this candidate to the next round, etc.].
Thanks again for your participation!
Best regards,
[Your Name] [Your Title] Adaface
Download Interview Panel Feedback Request Email Templates in multiple formats
Pitfalls to Avoid in Interview Panel Feedback Requests
Requesting feedback from interview panels is a critical step in the hiring process. However, recruiters often make mistakes that can hinder the quality and usefulness of the feedback received.
Vague or open-ended questions: Asking general questions like "How did the interview go?" often leads to unhelpful responses. Instead, provide specific areas for feedback, such as technical skills, communication ability, or cultural fit.
Delayed requests: Waiting too long to ask for feedback can result in panelists forgetting important details. Send the feedback request email within 24-48 hours of the interview to ensure fresh and accurate responses.
Lack of structure: Failing to provide a clear format for feedback can lead to inconsistent and hard-to-compare responses. Include a standardized template or rating system in your email to streamline the feedback collection process.
Ignoring confidentiality: Sharing feedback from one panelist with others or the candidate without proper consent can breach trust. Always maintain confidentiality and clearly state how the feedback will be used in your request email.
Wrapping Up
Effectively gathering interview panel feedback is like collecting puzzle pieces to reveal the best candidate. By using these templates and following the best practices, you can refine your hiring process and make well-informed decisions.
Ready to elevate your candidate assessment? Explore how skills assessments can streamline your feedback process and improve hiring outcomes.
Interview Panel Feedback Request Email Template FAQs
How soon after an interview should I request feedback?
Request feedback within 24-48 hours after the interview. This ensures the interview is still fresh in the panel members' minds, leading to more accurate and detailed feedback. Send a reminder if you don't receive a response within 3-4 days.
Should I use a standardized form for collecting feedback?
Yes, using a standardized form can be beneficial. It ensures consistency across evaluations and makes it easier to compare candidates. Include sections for rating specific skills, overall impressions, and open-ended comments. However, allow some flexibility for additional observations.
How can I encourage honest feedback from the interview panel?
To encourage honest feedback:
- Emphasize the importance of their input
- Assure confidentiality
- Provide clear evaluation criteria
- Allow anonymous feedback options
- Foster a culture that values constructive criticism
What should I do if panel members provide conflicting feedback?
When faced with conflicting feedback:
- Review the feedback objectively
- Identify specific areas of disagreement
- Arrange a brief meeting with panel members to discuss
- Consider additional interviews or assessments if necessary
- Make a decision based on the overall consensus and job requirements
How can I streamline the feedback collection process?
To streamline feedback collection:
- Use an ATS or feedback tool
- Create email templates for quick customization
- Set clear deadlines for feedback submission
- Provide a user-friendly feedback form
- Send automatic reminders to panel members
- Consolidate feedback in a central location for easy review
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