Job seekers respond more positively to an interview scheduling email that is concise yet informative. An ideal Job Interview Schedule email should include pertinent information about the interview's date, time, and location. Otherwise, it may cause scheduling and management issues on the day of the interview.

This is a sample email template for inviting an applicant to an interview. Depending on your workplace culture, you might select a professional or more informal layout.

How to Write an Interview Email:

  • The tone of an interview scheduling email should be consistent with how the employer wishes to portray itself in front of the candidate. Based on that, it might run between casual to professional
  • The email body must provide information on the interview format. It should also include the dates, time, length, and dress code
  • The subject line should catch the candidate's interest
  • The email should provide pertinent information to assist candidates in preparing for the position

Scheduling an Interview Email Template Sample 1

Subject: [company name]: Interview Invitation.

Greetings [candidate name],

Thank you for applying for the [job title] position at [company name].

We want to invite you to an interview with [interviewer], [interviewer job title]. The discussion will last for [duration].

Please respond immediately to this email with your availability on the following dates and times:

[Date, Day, Time, Time Zone]

[Date, Day, Time, Time Zone]

[Date, Day, Time, Time Zone]

We are excited to chat with you.

Sincerely,

[sender name and job title]

Scheduling an Interview Email Template Template Sample 2

Subject: [company name]: Interview Invitation.

Dear [candidate name],

I appreciate your interest in the position of [job title] at [company name]. We thoroughly analysed your application papers and are pleased to invite you to an interview for the position!

Your interview will be [format] and last around [interview duration]. Here at [company name], you'll be chatting with [interviewer], our [interviewer job title].

Please notify us of your availability during the following times:

[Date, Day, Time, Time Zone]

[Date, Day, Time, Time Zone]

[Date, Day, Time, Time Zone]

Thank you for being so interested in working at [company name]! We're eager to chat with you.

Best,

[sender name and job title]