An interview is a critical step in the hiring process. It allows a candidate to demonstrate their abilities and demonstrate why they are a suitable match for the post. The recruiter evaluates the candidates and gathers all of the necessary information to find the best fit for the role.

However, circumstances may develop that necessitate an immediate rescheduling of the interview. The interview board is often made up of many board members. If any of them encounters an unforeseen scenario, the interview will have to be rescheduled.

Points to remember:

  • Inform the candidate of the rescheduling as soon as possible.This promptness would serve not only their interests but also the interests of the company.
  • A rationale for rescheduling is an important point that the recruiter should include in the rescheduling email.
  • Assure the candidate that you have not cancelled the interview and that you are still interested. As a result, it would be appropriate to suggest a new date and time, if possible. If you don't yet have a date and time set, tell them you'll get back to them as soon as possible.

Reschedule Interview with Candidates Email Template Sample 1

Subject: [Job title] interview schedule changed.

Greetings [candidate name],

Thank you for your interest in the [job title] position at our company.  Unfortunately, due to unforeseen circumstances, we have had to cancel your interview on [date] at [time] for [reason]. We'd like to reschedule your interview for the following times.

[Provide a couple time slots with a date

Please confirm your availability by responding to this email. If the above dates do not work for you, please let us know your preferred date and time.

I apologise for the inconvenience and look forward to speaking with you again.

Thank you very much.


[sender name and position]

Reschedule Interview with Candidates Email Template Sample 2

Subject: Reschedule of Interview at [company] for [job role].

Dear [candidate name],

I feel regretful to inform you that we need to reschedule your interview scheduled for [job role] on [date/time] due to an unavoidable situation.

[Mention why the rescheduling was needed, for example, the hiring board member will not be available on the said date due to unexpected family emergencies.] I would like to know if we could reschedule your interview for [new date and time].

Let me know through email if this date and time work for you. You can also suggest another date and time next week. I hope that we will connect soon.

I apologize for the unfortunate situation and any inconvenience that this may have caused you. Do reach out to me in case you have any queries.

Thank you.

[sender name and position]