Companies frequently reject overqualified applicants who seek roles that do not match their abilities or profiles because they do not expect to stay in the post for an extended time. It might be tough to reject overqualified candidates. However, the template below will assist you in writing an effective rejection email.

Include the following information in your rejection email for an overqualified candidate:

  • The position for which they applied
  • The reasons for rejection
  • What makes them overqualified
  • What you like about their abilities/qualifications
  • A request for their information to be kept on file

Rejecting Overqualified Candidates Email Template Sample 1

Subject: Your application for the post of [job title] at [company name].

Dear [candidate name],

I appreciate your interest in our [job title] job at [company name]. It was a joy to get to know you better and hear about your achievements. We want to inform you that we've decided to go forward with another candidate for this role.

We were all very impressed by your credentials and in-person communication skills. I'd want to keep in touch with you and contact you if a position better suited to your skills becomes available.

Thank you for being so interested in working at [company name]. We wish you all the best in your job hunt.


[Name and designation of the sender]

Rejecting Overqualified Candidates Email Template Sample 2

Subject: Thank you for your application.

Hello [candidate name],

I appreciate your interest in the position of [job name] at our company.

We genuinely think that you are overqualified for this position. This job may not be tough enough for you. As a result, we invited more individuals to the next round of the recruiting process.

But don't be disheartened. Your application made a good impression on us, so please keep checking our career page for fresh job postings. We highly urge you to apply again if anything more suitable to your credentials and experience surfaces.

I hope to hear from you again in the future!


[Name and designation of the sender]