Use these email templates to reach out to someone you'd want to have as a possible candidate, but only after you've carefully investigated them. Examine their professional and social media accounts and their digital portfolio or website.

It is critical to verify their preliminary credentials otherwise it would be a waste of both your and their time to request an application from someone to whom you won't even grant a phone screen interview. Make a list of personal information you may include in your email, as personalization is essential for persuading the individual to apply.

Recruiter Introduction to Candidates Email Template Checklist:

  • This email template can be used to reach out to potential applicants for the first time about available positions at your organization. This counts as a cold recruitment email.
  • The email should include how you found the candidate and the personal details you observed to build a strong relationship with the candidate.
  • The email should consist of the position you want them to apply for. Tell them what the job is in the first two phrases. Also, don't forget to include why they'd be a good fit. Make them want to apply and sell them on their candidacy.
  • The email should contain the next step in the process. If you wish to organize a formal phone interview, give them a range of dates and times to choose from.

Recruiter Introduction to Candidates Email Template Sample 1

Subject Line: [job title] job opportunity at [company].

Hello [first name],

I discovered your profile on [where/how you found them] and wanted to contact you about a great career opportunity.

I work for [company], and we're seeking someone to fill the position of [job title]. I believe your experience in [field/skill] is an excellent fit for this position.

If you'd like to learn more, please get in touch. Would you like to get on a quick phone call on [date/time]?

I hope to hear from you soon.


[sender name and position]

Recruiter Introduction to Candidates Email Template Sample 2

Subject Line: [Company] has openings for [job title] that may interest you?

I am [name], and I work at [company] as a [job title]. I noticed your profile on [platform] and was pleasantly impressed by your experience in [particular field].

We are constantly trying to [describe corporate objectives and how your organization is always searching for skilled employees to attain those objectives].

We're seeking a [job title] to join our team/work with one of our clients. I want to tell you a little bit more about this opportunity and get to know you better.

Are you free on [date/time]? If so, I'd be glad to arrange a call. If you like, I can also collaborate via email or LinkedIn too.


[sender name and job title]