Are you a job seeker who wants to know if you will be told if a business decides not to hire you after interviewing you to evaluate your candidacy? Or are you a recruiting manager who needs to inform an applicant that they did not get the job?

Even though the proper process is to tell all candidates that employers are interviewing for a job, this does not always happen. Employers are not compelled to say to applicants, yet it is polite to inform those who have not been chosen to advance in the employment process.

When Do Employers Inform Applicants?

  • Employers do not always offer applicants the courtesy of informing them of their status in the recruiting process, though some do
  • Some companies notify all applicants of the status of their application
  • Some organisations notify applicants who were not selected for an interview, whilst others contact candidates with whom they desire to discuss the position
  • Some firms do not tell interviewees that they were not chosen for a second interview or the job
  • After the interview, other organisations may issue rejection letters to applicants not selected for a post

Post-interview Rejection Letter Email Template Sample 1

Subject: Your application update for the [X] role.

Dear [candidate name],

Thank you for taking the time and effort to interview with our team for the position of [role title] at [business name].

We all enjoyed meeting you, learning about your talents and experiences, and talking.

Unfortunately, we chose to continue our selection process with another candidate at this time.

We did not make this decision lightly because you are a good prospect with a pleasant personality.

We will store your resume in our talent database, and if we have a job opportunity that better suits your profile, we will contact you.


[Name of Sender]

Post-interview Rejection Letter Email Template Sample 2

Subject: Your application update for the [X] role.

Dear [candidate name],

Thank you very much for your interest in the [X] position here at [ABC Company] and for meeting with the team last week.

While we were all impressed with your skill set and understanding, we've opted to pursue another candidate with greater leadership experience. However, we believe you are an exceptional cultural match and encourage you to apply for additional marketing department opportunities available in the coming months.

Thank you for taking the time to interview for this position. We wish you all the best in your job hunt and future pursuits.


[Name and designation of the sender]