The email confirming the phone interview is essential to the applicant's experience. It establishes the tone for applicants and provides them with important information. It's the initial step in establishing rapport with prospective employees.
A phone interview confirmation email assists recruiters in the following ways:
- After a verbal agreement with applicants, confirm interviews.
- After reviewing candidates' availability, determine the precise day and time of the interview.
- Remind applicants of the interview day and time, especially if they scheduled the appointment long ago.
- Check that they have the correct contact information for the prospects.
Preparing a clear, easy-to-follow, and informative (but short) phone interview confirmation email demonstrates to the applicant that you've thought about how to best prepare them for success. This saves time by reducing back and forth while ensuring everyone is on the same page.
We describe what to include in the interview confirmation email and give a sample email template that you can easily alter for your recruiting procedure.
Phone Interview Confirmation Email Template Sample 1
Subject: Phone interview confirmation - [company name].
Hello, [candidate name],
Just a brief letter to confirm your phone interview for the position of [job title]. The following are the specifics of this call:
When: [day and hour] - the planned time is [XX] minutes
Where: phone interview on [number]
Who: [interviewer's name and work title]
If you have any questions, please let us know.
I'm excited to chat with you and hear more about your professional objectives.
[sender name and position]
Phone Interview Confirmation Email Template Sample 2
Subject: Phone interview with [company name] for the post of [job title].
Greetings [candidate name],
I want to confirm your phone interview for the [job title] position. The following are the specifics of this call:
When: [date and time] - expected duration: [XX] minutes
Where: I will contact you at [number] for a phone interview.
Who: [interviewer's name and job title]
Please let me know if the above phone number is inaccurate. If you have any questions, don't hesitate to contact me by email or at [XXXXXX].
I am excited to speak with you and explore this career opportunity at [company name].
[sender name and job title]