A potential employee receives an interview confirmation email to remind them of a future interview and to confirm their participation. The email normally includes the suggested day and time of the interview, the projected duration, and the location of the interview.

The hiring procedure is crucial to the success of any business. Company recruiters spend a lot of effort designing a process that attracts the best suitable job prospects, from developing a recruiting plan to drafting a job description and vetting possible candidates. As a result, it is critical to ensure that no effort is wasted. The interview confirmation email is a critical step in the interview process.

An interview confirmation email may contain information such as:

  • Date and hours
  • Location
  • Estimated length
  • Directions
  • Platform and login details (in case of a virtual interview)
  • Interview format or subject
  • The interviewer's full name and work title
  • A reminder of what documents to bring

Interview Confirmation Email Template Sample 1

Subject: Interview with [company name] for the post of [job title].

Dear [candidate name],

I'd like to confirm your interview for the [Job title] position on behalf of [company name]. The following are the interview details:

When: [Date/time] The interview is scheduled to last [XX] minutes.

Where: [Address or online platform with login details].

Who: [Interviewer(s) name(s) and job title(s)]

Please bring your resumes and portfolio with you for inspection.

We look forward to meeting with you to explore your qualifications for the position.

Please do not hesitate to contact me if you have any queries.

Regards and best wishes,

[sender time and position]

Interview Confirmation Email Template Sample 2

Subject: Interview with [Company name] for the post of [Job title].

Hello, [Candidate Name],

We are happy to confirm your interview for the position of [job position]. Your interview will take place on [day, time, length, and time zone] with [interviewer information — complete name and job title]. Our office may be found at [complete address]. In the case of a virtual interview, mention the online platform and login information.

We will [outline the framework of the interview and discuss potential subjects] at this meeting. If you have any questions, please contact me at [email address] or [phone number].

We look forward to meeting with you and learning more about this opportunity at [business name].

With best wishes,

[sender name and position]