Use these email templates to promote internal vacancies within the company to fill up new vacancies. You may filter the desired skills and forward the email to eligible employees.

Most companies have a policy that requires them to post or advertise new vacancies internally and externally. Sending out a group email or advertising in the internal staff newsletter is a great way to let current employees know about new and exciting vacancies available within the organization.

You may send a job description to help internal employees fully know the qualities you seek in the perfect candidate for the role.

Internal Job Posting Email Template Checklist:

  • This email template can be used to advertise a job posting internally to encourage the employees to apply.
  • This email should only be sent once the HR or hiring manager has confirmed the vacant position.
  • The email should clarify the job opening to the applicants by time, date, and other relevant information. You may also add a link to the job description.
  • The email may also contain the internal job policy for company postings. It will generate more information for the application process. There will be no unnecessary emails from the candidates during the application process.

Internal Job Posting Email Template Sample 1

Subject Line: We are hiring [job title and department].

Hello Everyone,

An interesting opportunity for a [job title] is inviting applications inside the [department].

The position of [job title] will demand the following abilities [skills] and would be appropriate for team members with the following [qualifications/experience].

We want to commence interviews on [date] and urge interested individuals to enlist their interest in the role by [date]. Please fill out an internal application form and submit it to the HR department.

All satisfactorily qualified and keen team members are encouraged to apply for this opportunity. Don't hesitate to contact us directly if you require further information or specifics.


[sender name and position]

Internal Job Posting Email Template Sample 2

Subject Line: [job title] position vacant.

Greetings All,

We're seeking exceptional people to apply for [job title] in [department]. We wanted to roll the posting internally before it was made public so that you could apply first.

As the [job title], you will collaborate with the [title] team and be in charge of [responsibilities].

You must [mention prerequisites, abilities, and experience] to be considered for this position. If this seems a good fit, you may learn more about the position by clicking here [insert the link to the job post].

To apply for this position, send your resume and a cover letter to [insert application procedure] by [date].

Don't hesitate to contact the HR department if you have any queries regarding the position.


[sender name and position]