It is time to mail out the official job offer letter once you have selected the ideal individual and made a verbal employment offer. The offer letter informs the applicant about the bulk of the position's contingencies and allows the firm to determine whether or not to accept the offer. This is often given through email before the background check and signature of the valid employee contract.

If the prospect accepts your proposal, they will sign the letter and return it to you. Recognising that this offer letter is distinct from the employee contract and is not necessarily a legally enforceable employment agreement is critical.

When formally giving an employment offer to your top applicants, use this free job offer letter template from employer to employee. This template contains sample job offer emails.

What is in a Job Offer Letter?

A job offer letter confirms information such as:

  • Position title
  • Role type (full-time, part-time)
  • Structure of reporting
  • Employment start date
  • Salary
  • Incentives
  • Information on benefits and eligibility
  • Employee contract and at-will employment status
  • Noncompete agreement
  • Emergencies
  • Acceptance of offer

Formal Job Offer Letter Email Template Sample 1

Subject: Your application for the post of [job title] at [company name].

Dear [name of applicant],

[Company Name] is delighted to welcome you as [job title].

We're only a few formalities away from getting started. Please go through our official offer carefully. It contains critical information regarding your salary, benefits, and the terms of your expected employment with [company Name].

[Company Name] is giving you a [full-time, part-time, etc.] position as [job title] at [workplace location], reporting to [immediate manager/supervisor] and beginning on [recommended start date]. The expected hours of work are [weekdays and hours of work].

We're also providing [if relevant, details of your bonus, profit sharing, commission structure, stock options, and compensation committee guidelines] as part of your remuneration.

As a [company Mention] employee, you will be entitled to [briefly name benefits such as health insurance, stock plan, dental insurance, and so on].

Please sign and date this agreement on or by [offer expiry date] to confirm your agreement with these terms and accept this offer.


[Name and designation of the sender]

Formal Job Offer Letter Email Template Sample 2

Subject: Job offer from [company name].

Dear [candidate name],

We are pleased to offer you the position of [position title] at [company name].

We are convinced you will add your expertise and skills to our company's success.

According to the conversation, your starting date will be [start date]. Please see the employee handbook for our organisations' medical and retirement benefits.

Please sign and send a copy of this offer letter to indicate your acceptance.

We are excited to have you aboard.


[Name and designation of the sender]