Referrals are one of the most significant and effective ways for a firm to find fresh talent. In most circumstances, referrals will be your best workers. It is a well-known truth that employees perform better in environments where they know and can trust their coworkers. That is why recommendation programmes are so vital in today's business.

An employee referral email, also known as a job referral letter, is a networking request addressed to employers by professionals asking for open positions, referrals, or advice.

When employers are actively seeking talented individuals for open positions, they may send referral emails to their workers and business partners.


  • A compelling email subject line stating that you are looking for a qualified [insert job title].
  • Begin the email by informing the recipient of the great news of an available position in the department.
  • Make a list of job roles and responsibilities.
  • State that this individual should have qualifications and experience.
  • Specify the incentives for each successful referral.
  • State what restrictions apply (e.g., excluding past candidates, etc.)
  • Discuss how staff might recommend applicants if they know someone who would be a good fit.
  • Explain the employee recommendation procedure and how team members may take advantage of it.
  • Express your gratitude to the employees and include your signature in the correspondence.

Employee Referral Email Template Sample 1

Subject Line: Refer a candidate for [job title] and receive a bonus.

Hello everyone,

We are continually trying to expand our workforce at [business name], and we are eager for your assistance.

We're now seeking someone to fill the position of [job title]. Send us a referral if you know someone who might be a good fit for the post. If they are employed and stay for five months, you will receive [prize]!

You must meet the [conditions] to be eligible for this award.

If you would like to refer anyone, please reply to this email with their contact information, résumé, and cover letter. If you have any questions, please get in touch with me.


[sender name]

Employee Referral Email Template Sample 2

Subject Line: Did you know you could earn fabulous prizes with our Employee Referral Program?

Hello there!

As you are aware, our firm is constantly expanding to fulfil the demand we face while maintaining the high quality of operation that our brand is known for.

We're always looking for new and talented players to join our team, and we know that our current workers know precisely what it takes to be the sort of acquisition we're looking for.

With that in mind, we encourage our current workers to think about their networks and tell us about any individuals they think we should hire.

We'd love to hear about anyone you know who you believe would be a good fit.

We value all of our workers' contributions to our recruitment team, which is why we reward them at every stage of the process.

We have a list of several incentives from which you can select [mention rewards].

We'd love to hear from you if you have any questions regarding an available position, how you can help, or to discuss a potential applicant.

You can contact us at [phone number] or respond to this email.

Thank you for listening—and for your assistance in our hunt for new talent!

[sender name]