As a hiring manager, one important step in the recruitment process is to request references for potential new employees. These references serve as valuable insights into the candidate's past work experiences and can help you make an informed decision about their suitability for the role. Here, we will discuss the process of requesting a reference, including tips on whom to ask and how to approach the request.

There are several key things to pay attention to when requesting a reference for a new employee:

  • Timing: It's important to request references at an appropriate time in the hiring process. You don't want to wait until the last minute and risk the reference not being available.
  • Whom to ask: Choose references who can speak to the candidate's relevant skills and experiences. This might include past supervisors, colleagues, or clients.
  • How to approach the request: Be sure to ask permission before contacting a reference. You should also provide some context about the role and the candidate's qualifications.
  • Confidentiality: Respect the confidentiality of the reference and do not share the information with anyone outside of the hiring team.
  • Using the information provided: Use the information from the reference to supplement, but not replace, your own assessment of the candidate. Consider the reference's perspective, but also consider other factors such as the candidate's resume, cover letter, and interview performance.

Reference Request Email Template Sample 1

Subject: Request for reference for [Candidate Name]

Dear [Reference Name],

I hope this email finds you well. I am reaching out to request a reference for [Candidate Name], who has applied for a position at our company. [Candidate Name] has listed you as a reference and we would greatly appreciate any insights you could provide on their work performance and qualifications.

As you may be aware, [Candidate Name] has applied for the position of [Position] at [Company]. We believe that [Candidate Name] has the skills and experience necessary for this role, but we always like to gather as much information as possible about our candidates before making a final hiring decision.

If you have a few minutes to spare, we would greatly appreciate it if you could provide us with your thoughts on [Candidate Name]'s work ethic, ability to work in a team, communication skills, and any other relevant experiences or qualities you feel would be helpful for us to know.

Thank you in advance for your time and assistance. We appreciate your help in this process and hope to hear from you soon.

Sincerely, [Sender Name]

Employee Contract Termination Email Template Sample 2

Subject: Seeking a reference for [Candidate Name]

Hello [Reference Name],

I hope this email finds you well. I am writing to request a reference for [Candidate Name], who has applied for a position at our company. [Candidate Name] has listed you as a reference and we would be grateful for any insights you could provide on their work performance and qualifications.

I wanted to provide some background on the role that [Candidate Name] has applied for. The position is for a [Position] at [Company] and we believe that [Candidate Name] has the necessary skills and experience to be successful in this role. However, as you know, it is always important to gather as much information as possible before making a hiring decision.

If you are able to, we would greatly appreciate it if you could share your thoughts on [Candidate Name]'s work ethic, ability to work in a team, communication skills, and any other relevant experiences or qualities that you feel would be helpful for us to know.

Thank you in advance for your time and consideration. Your input is greatly valued and we look forward to hearing back from you soon.

Sincerely, [Sender Name]