Following a round of interviews, hiring managers must evaluate each applicant's strengths and skill sets to choose who will advance to the next round. However, before proceeding with top applicants, notify the others that you have opted not to move them to the next stage of the recruiting process.

It is critical to consider your words carefully while writing a job rejection email template. While the receiver may be disappointed that they were not chosen for a position, being friendly and attentive will guarantee that they have a favourable opinion of your business.

Use these example rejection templates as a reference, but remember to use caution. Choose communications akin to real face-to-face talks that reflect your company's employer's brand tone and style. When you utilise 'one-size-fits-all' templates, you risk seeming empty and robotic.

Furthermore, candidates who go through interviews and devote substantial effort to the process should always be rejected with a courteous phone call first. However, if time and conflicting schedules are not on your side, we have given an email template that you may utilise.

Candidate Rejection Letter Email Template Sample 1

Subject: Your application for the position of [X] at XYZ company.

Hello [candidate name],

Thank you for being so interested in the role of [X] at XYZ Company. We appreciate you visiting our offices and interviewing our staff.

We have decided to go forward with another application that has greater leadership experience at this time. However, your expertise and industry understanding pleased us, and we believe you would be a fantastic cultural fit for our organisation.

We will publish a few [X] vacancies in the coming weeks, and we hope you will apply again. Regardless, we wish you all the best in your future pursuits.

Thank you very much!

[Name and designation of the sender]

Candidate Rejection Letter Email Template Sample 2

Subject: Your application to [company name].

Hello [candidate name].

Thank you for applying for the [job title] position at [company name]. We appreciate your interest in working with us and the time and effort you put into applying for the [Job title] position.

We got a significant number of applications, and after carefully examining them, we regret to inform you that we will be unable to invite you to the next phase of our recruiting process this time.

However, we appreciate your application and invite you to apply again at [company name] in the future.

We wish you the best of luck in your career hunt.

Thank you very much,

[Name and designation of the sender]